Data Protection in the HR Department
Introduction and Basics3 Topics|1 Quiz
Application Procedure4 Topics|1 Quiz
Dealing with Employee Data2 Topics|1 Quiz
Excursus: Medical Examinations and Aptitude Tests6 Topics|1 Quiz
Rights of the Employee2 Topics|1 Quiz
Recording Working Time & Home Office3 Topics|1 Quiz
Workers Council and Data Protection3 Topics|1 Quiz
Deletion of Personal Data in the Employment Relationship2 Topics|1 Quiz
Dealing with Data Breaches5 Topics|1 Quiz
Introduction and Basics
Numerous requirements of the General Data Protection Regulation affect the human resources sector and, in particular, the handling of employee data.
Especially under the aspect of advancing digitisation, employee data protection is an important topic. The personal rights of your employees and colleagues must be protected, which is why data protection should be a top priority in every HR department. Employee data protection focuses exclusively on applicants and employees.
The aim is to protect their personal rights. Furthermore, applicants and employees should be able to determine for themselves which of their personal information may be stored and processed.
From a data protection perspective, the HR department, in cooperation with the company’s data protection officer (DPO) or an external DPO if the company appoints one, has among others the following tasks:
- Protection of employee data from unauthorised access and loss
- If applicable, commitment to the obligation of telecommunications secrecy according to sect. 88 German Telecommunications Act (TKG) for employees who inspect telecommunications data (e.g. IT administrators)
- Creating and publishing guidelines on the proper handling of personal data in the workplace
- Examination of employees with regard to their qualification of handling (sensitive) personal data
- Constant contact with the company’s or external DPO as well as the company management and the workers council.